🚀 Getting started with Job Offer Desk: from zero to a signed offer
Updated July 2026 · General information, not legal advice
This is the shortest path from an empty account to a signed job offer. The whole flow takes about ten minutes the first time, and about two minutes for every offer after that — because the setup work (company details, template) is reused automatically.
Everything below works on the Free plan; no card is required.
Quick facts
- You'll need
- An email address (or a Google account) and ~10 minutes
- Costs
- Free plan: 3 offers per month, no card required
- The flow
- Company → Template → Offer → AI check → Sign / Export
- Candidates
- Sign in the browser via a secure link — no account needed
Step 1 — Create your account
Sign up with Google or an email and password. Your workspace is created automatically — that's the container for your companies, templates and offer history. If a colleague invited you by link, you'll land in their workspace instead, already as a team member.
Step 2 — Add your company
Open Organization structure and add the company you hire for. Fill in the details that repeat in every offer:
- Company name (as candidates see it) and legal entity name (as contracts state it)
- Company address
- Default signer — the name and title that go into the signature block
Step 3 — Create a template
Templates are built from blocks — greeting, position details, salary, benefits, legal note — with {{variables}} for anything candidate-specific. Open Templates → New template and pick whichever way suits you:
- Build manually: add blocks from the library and edit the text
- Generate with AI: describe the role ("Senior backend engineer, hybrid Amsterdam, include relocation") and edit the draft
- Import an existing offer: upload your current PDF/DOCX and AI converts it into reusable blocks with placeholders
Step 4 — Generate the offer
Open Create offer. Pick the company, country and employment type — the matching template loads with your company values pre-filled. Enter the candidate's data (name, salary, start date…), choose a document layout, and watch the live preview.
Before sending, run the AI compliance check: it reads your offer against the labour rules of the offer's country and flags things like a probation period over the legal maximum or a missing notice period. It's a sanity check, not legal advice — but it catches the classics.
Step 5 — Sign or export
Two ways to finish. Send a signature link: the candidate opens a secure page, draws their signature with a mouse or finger, and the signed PDF lands in your offer history — no account needed on their side. Or export the document as PDF or Word and send it through your own channel.
Every generated offer is saved to History with versioning — editing an offer creates a new version, the original stays intact.
Step 6 — Optional: branding and team
In Branding, upload your logo and set colours and fonts per company — previews, PDFs and signature pages all pick it up. In Company settings, invite teammates by email: the Free plan includes 2 seats, Pro — 5, Agency — unlimited plus multiple companies with separate branding.
Hiring internationally? Send the offer today
Build the offer in Job Offer Desk: professional templates, an AI compliance sanity check against local rules, e-signature and PDF export. Free plan, no card required.
Create a free offer →Frequently asked questions
Is Job Offer Desk free?
Yes — the Free plan includes 3 offers per month, templates, export and history, with no card. Pro adds unlimited offers, the AI check, signing, import and branding.
Does the candidate need an account to sign?
No. The candidate gets a secure link by email, signs in the browser, and the signed PDF is stored in your history.
Can I reuse the offer I already send today?
Yes — upload it as PDF, DOCX or TXT in Templates → Import, and AI converts it into a reusable template with placeholders for candidate-specific values.
What does the AI compliance check actually verify?
It reads the offer against the labour-law basics of the offer's country — probation limits, notice periods, leave, currency conventions — and flags likely problems. Always confirm the final text with your HR or legal team.
Related guides
This guide is general information for employers, not legal advice. Employment rules change and collective agreements may set different terms — confirm the specifics with local counsel before sending an offer.